Best Travel Management Software in 2025

Managing corporate travel in 2025 demands more than just booking tickets—it requires automation, compliance, cost control, and real-time support. The latest travel management software empowers businesses to streamline operations, monitor expenses, and improve traveler experience while staying compliant with travel policies.

What is Travel Management Software?

Travel management software (TMS) helps businesses plan, book, track, and optimize employee travel. It typically integrates with HR, finance, and expense platforms, offering centralized visibility into itineraries, costs, and policy adherence.

Why Your Business Needs Travel Management Software in 2025

  • Real-Time Insights: Access live itineraries and expense data.
  • Policy Compliance: Automatically enforce company travel rules.
  • Employee Experience: Offer mobile booking and in-trip support.
  • Cost Savings: Leverage negotiated rates and optimize spend.

 

Top Travel Management Platforms of 2025

Software Best For Key Features Starting Price Free Trial
Navan (formerly TripActions) All-in-one travel & expense Smart booking, real-time support, expense management Custom Quote Yes
TravelPerk Flexible SMB travel Carbon offsetting, VAT recovery, 24/7 support Free plan available Yes
Egencia Large enterprises Policy compliance, global inventory, reporting Custom Quote No
SAP Concur Travel Integrated expense tracking Travel and expense automation, analytics From £7/user/month No
Zoho Expense Budget-conscious companies Itinerary management, receipts, reimbursements Free for 3 users Yes

 

Key Features of Recommendations

1. Navan (formerly TripActions)

  • Pricing:

    • Free for up to 200 users (travel booking only)

    • Expense Management: ~$15 per user/month

    • Full suite: Enterprise pricing starts around $13,900/year

  • Key Features:

    • Travel booking, corporate cards, real-time dashboards

    • HR system integration, mobile expense tracking, 24/7 support

  • Pros:

    • Excellent value for small-to-mid-size teams

    • Unified platform for travel and expense

    • Global rates and intelligent policy enforcement

  • Cons:

    • Customer service quality varies

    • Some discrepancies with real-time hotel/flight inventory

2. TravelPerk

  • Pricing:

    • Starter plan: Free (includes 5 bookings/month, then 5% fee per booking)

    • Premium: $99/month + 3% fee per booking

    • Pro: $299/month with unlimited approval workflows and best rates

  • Key Features:

    • Carbon offset options, VAT invoicing, cancellation flexibility

    • Marketplace integrations, concierge services, travel policy automation

  • Pros:

    • Transparent pricing

    • Flexible plan upgrades

    • Excellent for European and remote-first teams

  • Cons:

    • Some hotel cancellations may be hard to manage

    • Can be more expensive than booking directly

3. Egencia (American Express Global Business Travel)

Pricing:
Egencia offers a tiered per-user pricing structure tailored to company size and travel volume. For small to mid-sized businesses, costs typically range from $8 to $15 per user per month, while enterprise clients may pay as little as $5 per user per month due to volume discounts. The average annual contract value is estimated at around $25,000, depending on the feature set and company size.

Features:
Egencia provides a comprehensive travel management platform that includes:

  • Centralized booking across air, rail, hotel, and car rental

  • Integrated travel policy compliance

  • Advanced analytics and spend tracking

  • Negotiated corporate rates

  • 24/7 travel support via Amex Global Business Travel

  • Credit card integration with AMEX Rewards

Pros:

  • Backed by a globally trusted brand (American Express)

  • Strong expense and policy compliance tools

  • Reliable support for large-scale, multinational organizations

  • Integrates seamlessly with major HRIS and ERP platforms

  • Access to AMEX membership benefits and discounts

Cons:

 

  • The booking interface has a steeper learning curve compared to competitors

  • Customer service responsiveness may vary based on time zones and ticket urgency

  • Some users report that the mobile app feels dated compared to newer platforms

4. SAP Concur Travel

Pricing: Starts at around £7/user/month (approx. $8–10). Enterprise plans vary widely and include expense management integration and analytics.

Features: Full travel and expense automation, deep ERP integrations, compliance dashboards.

Pros: Excellent for global enterprises with complex workflows
Cons: Interface can feel outdated, implementation and onboarding can be lengthy

5. Zoho Expense

Pricing: Free tier up to 3 users; paid plans from approx. $3/user/month for expanded features.

Features: Expense capture, reimbursements, itinerary tracking, mobile app, and basic travel management workflows.

Pros: Affordable, simple implementation, integrates with Zoho ecosystem
Cons: Less comprehensive booking infrastructure compared to others

Summary Table

Platform Free Tier Pricing (per user/month or flat) Best Fit
Navan ✔ ≤200 users ~$15/user/mo (expense after free tier); median ~$14K/year total Growing SMBs and mid-size companies
TravelPerk ✔ (5 free bookings) $99/mo Premium; $299/mo Pro Flexible SMBs and fast growth teams
Egencia ✘ $8–15/user/mo; enterprise rate ~$5/user Mid-to-large enterprise with global needs
SAP Concur ✘ From £7/user/mo (approx. $8–10) Corporate setups with ERP needs
Zoho Expense ✔ (3 users) ~$3/user/mo Cost-conscious small teams

For companies with under 200 travelers, Navan’s free tier offers a powerful travel + expense stack at no cost. TravelPerk scales affordably and is ideal when VAT tracking or flexible subscriptions are needed. Organizations with deeper global presence or AMEX integration often prefer Egencia or SAP Concur, while Zoho Expense serves as a lean, entry-level solution for expense tracking.

Choosing the Right Tool

Consider the size of your company, your travel volume, integration needs, and whether you need full expense tracking. Most platforms offer demos or trials—take advantage of those before committing.

Conclusion

In 2025, the best travel management software goes beyond booking—it becomes your strategic partner in travel cost control, risk management, and employee satisfaction. Whether you're a startup or a multinational, investing in the right solution pays off in both convenience and ROI.